Executive Assistant

Req:  20-010


We are looking for a detail-oriented Executive Assistant / Office Assistant that is adept with technology and modern business tools.  You will be an important part of a small team at a growing technology startup, keeping daily operations moving smoothly.  JETCOOL Technologies is seeking an organized, dynamic office assistant to help with daily administrative functions including scheduling, travel arrangements, purchasing, invoicing, greeting visitors, and more.    Successful candidates will be dependable, personable, and comfortable with prioritizing and executing multiple simultaneous tasks.   


JETCOOL Technologies is a fast-moving startup, and MIT-spinoff, producing game-changing cooling solutions for aerospace, electric vehicles, and data centers.   Join us to be part of some of today’s fastest growing industries, while having a positive impact on society through technology. 



  • Establish and maintain complex calendars and logistics for company executives

  • Plan and execute logistical details for onsite and offsite meetings in support of executive priorities

  • Craft and deliver consistently high quality written and oral communications on behalf of the leadership team

  • Prepare communications, including memos, letters, emails, invoices, and other mailings

  • Answer incoming calls and direct phone calls to the appropriate contact

  • Assist daily operations, including ordering supplies and materials, requesting quotes, etc.

  • Perform data entry for billing, record-keeping, and customer relationship management

  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations

  • Generating reports, transcribing minutes from meetings, creating presentations, and conducting research



  • Five or more years of experience in an administrative assistant role

  • Exceptional communication skills, both verbal and written

  • Knowledge of business software, including Microsoft Word, Excel, Powerpoint, Outlook, Zoom, Adobe, and VOIP phone systems

  • Highly organized, with strong attention to detail

  • Ability to prioritize multiple projects and tasks

  • U.S. Citizenship is required


Bonus Points!

  • Five or more years of experience as an Executive Assistant

  • Bachelors Degree in a related or complementary field

  • Advanced skills in Microsoft Excel

  • Prior experience as an administrative assistant

  • Familiarity with social media channels, including LinkedIn

  • Interest in communications and marketing


This part-time position will initially be 20 hours per week.  It will based out of our Littleton, MA offices.  Scheduling of hours is flexible and may be tailored for a family-friendly workday.  The role has significant potential to grow into a full-time position, if mutually desired by the company and candidate.  JETCOOL Technologies Inc is an Equal Opportunity Employer. 

To be considered for this position, send your resume and a brief note about your interest in the position to careers [at] jetcool.com 

Please put [Position Title] in the subject line of your email.